Privacy policy

Last updated: 12 November 2026

Who is responsible for your data

The data controller is RC_GH, operator of TrimPDF. You can contact us about your data at example@gmail.com.

We try to collect as little as possible. There are no user accounts, no passwords and no sign-up form. We never ask for your name, address or phone number.

Files you upload

PDFs you upload are processed on our server only to produce the result you asked for. The server may briefly use temporary files while it handles an upload. They are deleted when the request finishes, and we keep no copies. We do not read, analyse or share the contents of your files, and we do not record file names.

Legal basis: processing your files is necessary to provide the service you requested.

Data we collect and keep

• Usage count for the free limit. To enforce the daily free limit, your IP address is turned into an anonymous code (a salted one-way hash) and we store that code with the date and the number of uses. We do not store your actual IP address in our database. We aim to delete these counts after about 7 days.
• Technical server logs. Our hosting providers (see below) automatically record technical data for each request, such as your IP address, the time, the page or endpoint requested and your browser type. This is needed to run the service, keep it secure and fix problems. These logs are kept by the providers under their own retention rules.
• Messages you send us. If you email us, we keep your message and address to answer you.

Why we use your data (legal bases)

• Providing the service and limiting abuse: our legitimate interest in running a free tool fairly and keeping it secure (Art. 6(1)(f) GDPR).
• Answering your messages: our legitimate interest in replying to you, or steps you ask us to take before a contract.

Service providers

We use these companies to run TrimPDF. Each one processes data under its own terms and privacy policy:

• Cloudflare: delivers the website pages.
• Render: runs the server that processes your PDFs.
• Neon: stores the anonymous usage counts.

We do not sell your data. Some of these providers are based outside the European Economic Area, mainly in the United States. Where data is transferred there, we rely on the safeguards these providers use, such as the EU–US Data Privacy Framework or the European Commission's Standard Contractual Clauses.

Cookies and similar technologies

TrimPDF itself does not set tracking cookies.

How long we keep data

• Uploaded files: deleted when your request finishes.
• Anonymous usage counts: about 7 days.
• Emails you send us: as long as needed to answer you and handle any follow-up.

Your rights

Under the GDPR you have the right to access your data, correct it, have it erased, restrict or object to its use, receive it in a portable format, and withdraw any consent you gave. To use these rights, write to example@gmail.com. We will reply within one month.

Because our usage counts are anonymous codes, we may not be able to link them to you unless you give us the information needed to do so.

If you think we have handled your data wrongly, you can complain to the Italian data protection authority, the Garante per la protezione dei dati personali (garanteprivacy.it), or to the authority of your own country.

Children

TrimPDF is not aimed at children under 16, and we do not knowingly collect their data on purpose.

Security

Connections to the site and the server are encrypted (HTTPS). We keep personal data to the minimum and use trusted providers. No system is perfectly secure, so please avoid uploading documents that you are not comfortable processing online.

Changes to this policy

If we change how we handle data, we will update this page and the date at the top. For important changes we will try to give notice in advance.

Contact

Questions about your data? Write to example@gmail.com.